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Mice Net : October 2008
1. Golden rule – meet clients’ expectations without compromising their standards or your standards. 2. Be creative – offer value ads. remember clients may be on a tight budget on this occasion but next time it may well be a different story – view it as an investment in a long term relationship. 3. Build third party relationships – relationships with local suppliers are important in these circumstances – they can deliver cost effective options with a view to future business opportunities. it comes to product but remember flavour and taste are paramount. 4. Think laterally – particularly when it comes to items such as food and beverage. our menus and our chefs are so flexible they will tailor a menu to suit any budget – so be creative and discerning when 5. Always try and then try a little harder – offer other suggestions and present other ideas because there is always a solution. [ thoMas BroWn Director BackDropS FantaStic auStralia ] create a great room effect for minimal cost. 4. Cutting labour costs: labour is a major direct cost to event suppliers. When looking at reducing costs, consider dry hiring your theming elements and source volunteers from within your company to assist with some of the installation. additionally, work with your av or lighting suppliers to see what areas they may able to include such as installation of drapes and backdrops. Finally, utilising banquet staff for the installation and removal of linens and table decor is another potential money saver. 5. Discounts: Do not be shy about asking for a discount or alternative design solution. remember there are multiple approaches to event design and in the current economic climate few event suppliers will pass on an event if a simple compromise could suffice. shaun MitcheLL Director oF SaleS BriSBane convention & exhiBition centre. 1. Be honest about your available budget: to ensure that you get the best bang for your buck tell your event supplier exactly what the available budget is from the start. if suppliers are aware of the budget they will be much more willing to throw elements in or discount in order to ensure that even with the tightest of budgets a quality event is produced. the same will most likely not be the case if a budget is not provided and your supplier submits a $50k quote only to have you reveal after that the budget is $10k. 2. Focus your theming: ensure your theming efforts are directed at the stage dressing and table décor. the primary focus of your event will be the formalities and entertainment upon the stage and socialising at table level; so direct your budget towards these areas rather than trying to cover the entire room. 3. Lighting builds atmosphere: Do not under estimate the value of good lighting. Something as simple as a coloured room wash with dynamic moving lights cutting across a soft theatrical haze can mice.net 39