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Mice Net : December 2008
top 5 VirginiA LoyoLA Business eVents australia ] informal setting. weighted criteria. 5. Appoint the one who meets your needs – refer to the results of your established criteria. check their references; ask peers who may have used the company previously. advise all unsuccessful tender applicants by phone and provide feedback as to why they were not selected. right event planner how to choose the COMPILED By JohAnnA Mc kinnon Finding the right person for your event can be a challenge but not an impossibility. 1. Develop a comprehensive tender invitation – clearly outline the specifications of the event or conference in detail. include a request for case studies of previous, similar type events the company has managed in the past. 2. Invite no more than four companies to tender – any more than this number will make the selection process even more difficult. 3. Read the tenders and shortlist for an interview – determine what you are looking for. what role will the event planner play in your event? using weighted criteria works well to determine the best fit for your event and to benchmark. 4. Interviews – about 45 minutes is a good length of time. You’re looking for people with whom you can easily work. Make sure you ask anything that is not covered in the written tender. again, use 1. Use your network to find the right recruit – use your industry colleagues to recruit. someone always has a friend or a friend of a friend who is looking for a role in events. 2. Use your networks to obtain feedback – use your industry colleague to obtain informal feedback on potential recruits. 3. Look past the CV – when reviewing cVs, they don’t always give a clear picture of the experience or skills that the person has, so invite one or two to interview that are outside the box in terms of skills and experience. some of the key attributes for a good event planner are: passion, attitude and organisation, everything else is a plus. 4. Trust your instinct – the person you’re interviewing may have all the right experience and qualifications but if you feel something isn’t right, trust your instinct. 5. Invite the potential recruit to meet other members of the team – once you’ve found someone you may wish to employ invite other members of your team to meet them in an [ IMPRESSIVE... Winner ‘Caterer of the Year’ Restaurant & Catering, Awards for Excellence 2008 AntoniA Furniss PricewaterhousecooPers