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Mice Net : December 2008
“You’re looking for people with whom you can easily work” 1. Seek advice – check out their credentials and ask them for some contacts for an event similar to your planned event. obtain as much information as you possibly can, including the terms and conditions of the contract, their commissions, reporting, timelines, budgets, etc. 2. Accreditation – ask whether your event planner is Mea accredited. if they are not you should be cautious. nevertheless, remember that you are meant to be in charge and are paying for their service. with the best event planner. provides the opportunity for you both to get to know the other in neutral territory. 3. Profit – you need to have an event situation where the income exceeds the outgoings for both you as the client and the event planner. the best-known event planner does not necessarily equate 4. Chemistry – take the likely event planner to lunch before finalising the arrangement. they will be so surprised to be treated this way that you may even be able to sweeten the deal. a social activity 5. Planning – if you do not know what your budget is, what event outcomes are required, timings, numbers and other significant checkpoints, you cannot expect your event planner to. a good event planner should be able to help you here, but if you do not do your planning it can be expensive guesswork. [ LindA gAunt Mea ] IMPRESSED... ALLen MorLey association of wall and ceiling industries of australia & new Zealand 1. I recommend that you use a MEA Accredited Meetings Manager – accredited Meetings Managers have been through a rigid assessment system, must meet strict criteria in regard to professionalism, and have many great events as testimony to their abilities. By putting your faith in this system, there is little doubt your event will be delivered in a highly credible and stress-free manner. 2. Check – that your event planner has public liability insurance (generally $10m) to protect your company during the event. 5. Ask to meet the staff who will be working on your event – ensure that they have the “image” your company wishes to portray. 3. Ask to see examples of their work – ask for references to follow up on their most recent work. 4. Question – them to ensure that the format they are suggesting will achieve your end goal. IMPRESSED IS WHAT YOU’LL BE WITH ROYAL RANDWICK, CONVENTIONS & EVENTS ...more than a racecourse! options, breathtaking views, 200 acres of manicured lawns and gardens and a matchless reputation for hospitality and catering. It’s obvious why Royal Randwick, Conventions & Events is the event planners’ venue of choice. For further information call 02 9663 8500 or e: firstname.lastname@example.org visit: www.royalrandwick.com 14 flexible indoor and outdoor event areas, brilliant menu