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Mice Net : June 2009
top 5 top 5 ] s op 5 ] surviving op 5 ] ] surviving the unexpected in events COMPILED By Johanna Mc kinnon it differently and asking experts to tell their event p on how to follow through with a fabulous event. Overcoming unexpected weather at off-site events requires planning and commitment. event on the dart river extremely high rainfall had washed out roads and cut off normal access to the marquee site. in anticipation of the bad weather we had arranged for 4wds as up. as the guests were arriving by jet boat they had no such access issues, but commitment equired to make sure they didn’t go hungry. Staff, food and equipment were dispatched with experienced drivers to cross swollen rivers and flooded paddocks to provide a tasty lunch and service with smile regardless of the less than ideal conditions.” Plan for bad weather but sometimes you just have get on with it, smile and pretend the sun is out. Contingency Plans - “Darl, it’s going to rain.” “The night before our showcase outdoor event, i didn’t sleep because of the wind howling and the rain pelting down. as i drove to work the next morning through torrential rain i convinced myself it was going to let up for our endless Summer Party... if the weather continued, plan B was not going to work. Plan B was a Bedouin Tent on the rooftop. i arrived at the hotel and Mark Magenis (event stylist from decorative events) took one look at my face, put his arm around my shoulder and said “darl, it’s going to rain... this is what we are going to do....” The elements that saved our event - firstly using the experience of the experts - Belle-laide events and decorative events who insisted on a Plan B contingency from the outset. However, with their expertise, we were able to then revert to plan C – the Bellevue Terrace - on the day of the event. we also sent out a reminder to guests the day before stating “rain, hail and hopefully shine... the event will still go ahead”. TIP: Have a contingency plan for your contingency plan! [ IMPRESSIVE... Deanna Varga SwiSS Grand Bondi